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Accessing User Group Permissions
There are a variety of user group permissions available in the Manage Users area of the SchoolMint Enroll settings. These permissions can be granted to user groups when adding new users and user groups to the system. You can find these settings by going to Settings > Manage Users > User Groups & Permissions. Here you can choose to add a new user group by selecting the Add New User Group button at the top right or edit an existing user group by selecting the Edit button, or pencil icon, next to each User Group.
In each User Group, you will see every user permission available. Hovering over the information icon will bring up an information bubble that will tell you what that user permission does, as well as providing you with more details about potential limitations of the setting, dependencies (for example, if another setting must be enabled for the selected setting to work as intended), where to find the area in the system the setting pertains to, etc.
Available User Permissions
| Applications | |
| View Applications | Ability to view Applications module and records. |
| Edit Applications | Ability to edit applications (dependency: View Applications). |
| Delete Applications | Ability to delete applications (dependency: View Applications). |
| Withdraw Applications | Ability to withdraw applications (dependency: View Applications). |
| Update Eligibility Status | Ability to change application eligibility status (dependency: Edit Applications). |
| View Only Ranking | Restricts ability to edit choice rank for applications (dependency: Edit Applications). |
| Boundaries | |
| Manage Boundaries | Ability to import, delete, search, and view boundary associations (dependency: Settings: Boundaries). |
| View Boundaries | Ability to view and search boundaries (dependency: Settings: Boundaries). |
| Bulk Permissions | |
| Send Bulk Emails | Ability to send email to a group of students from the Students, Applications, and Registrations modules (dependency: view access to the related module). |
| Bulk Set Eligibility | Ability to change application and registration eligibility status (dependency: Edit Applications or Edit Registrations). |
| Documents | |
| Print Forms | Ability to dismiss flags on application and registration records (dependency: View or Edit Applications, View or Edit Registrations). |
| Download Attachments | Ability to download documents that were uploaded to forms (dependency: view access to the related module). |
| Dynamic Views | |
| Share Globally | Ability to share dynamic views with all admins. |
| Edit/Delete Views Created by Others | Ability to edit/delete views created by others. |
| Events | |
| View Events | Ability to view Events page. |
| Modify Events | Ability to create, edit, and delete Events. |
| View RSVPs | Ability to view RSVPs (dependency: View Events or Modify Events). |
| Edit RSVPs | Ability to edit/reschedule RSVPs (dependency: View Events or Modify Events). |
| Delete RSVPs | Ability to delete RSVPs (dependency: View Events or Modify Events). |
| Flags | |
| Dismiss Flags | Ability to dismiss flags on application and registration records (dependency: View or Edit Applications, View or Edit Registrations). |
| Lottery | |
| Run Lotteries | Ability to run lotteries (dependency: View or Manage Lottery Dashboard). |
| Manage Cutoff Numbers | Ability to add/edit cutoff numbers based on program access (dependencies: Run Lottery, Settings: Lottery). |
| View Lottery Dashboard | Ability to view lottery lists based on program/grade access, including ability to view the lottery section within an individual application. |
| Delete Lotteries | Ability to delete lotteries based on program access (dependency: View or Manage Lottery Dashboard). |
| View Cutoff Numbers | Ability to view cutoff numbers based on program access. |
| Move Individual Placements | Ability to move one student at a time on the lottery list (dependency: Manage Lottery Dashboard). |
| Manage Priorities | Ability to add, edit, delete, and configure lottery priorities (dependency: Settings: Lottery). |
| Manage Lottery Dashboard | Ability to view lottery lists, adjust placements, make offers, update placement status, and publish results (based on program/grade access), including actions within an individual application. |
| Notes | |
| View Notes | Ability to view notes on a student, application, or registration record (dependency: view access for the related module). |
| Create Guardian Notes | Ability to create guardian and internal notes (dependency: View Notes). |
| Delete Notes | Ability to delete a note on a student, application, or registration record. |
| Registrations | |
| View Registrations | Ability to view Registrations module and records. |
| Edit Registrations | Ability to edit registrations, including status and syncing (dependency: View Registrations). |
| Withdraw Registrations | Ability to withdraw registrations (dependency: View Registrations). |
| Delete Registrations | Ability to delete registrations (dependency: View Registrations). |
| Change Registration School | Ability to change the registration school for an existing registration (dependency: View Registrations and Edit Registrations). |
| Reports | |
| View Reports | Ability to view reports. |
| Create Custom Reports | Ability to create reports (dependency: View Students or View Applications). |
| Manage Reports | Ability to edit/delete reports (dependency: View Reports or Create Reports). |
| Add Encrypted Fields | Ability to add encrypted fields to reports (dependency: Manage Reports or Create Reports). |
| SchoolFinder | |
| Create/Edit Finder Forms | Ability to view and edit access to SchoolFinder forms and settings (dependencies: Settings: Forms, Schools/Programs). |
| Seat Tracker | |
| View Seat Tracker | Ability to view seat tracker. |
| Manage Seat Tracker | Ability to edit capacity and returning student counts in seat tracker. |
| Settings | |
| Schools / Programs | Ability to manage Schools/Programs based on assigned access. |
| Lottery | Ability to manage Lottery. |
| General | Ability to manage General Settings. |
| Manage Forms | Ability to manage Forms. |
| Content & Letters | Ability to manage Content & Letters. |
| Custom Data | Ability to manage Custom Data. |
| Roll Over | Ability to manage Roll Over. |
| Manage Theme | Ability to manage Guardian Theme. |
| Sync Service Full Access | Ability to manage full sync service import and export capabilities. |
| Sync Service Limited Access | Ability to import Schools/Programs, Students, Applications, and Cutoff numbers via sync service. Admins cannot access the "Enable Export" and "Enable Import" buttons on the connection cards. |
| Boundaries | Ability to manage Boundaries. |
| Date & Time | Ability to manage Date & Time. |
| Applications | Ability to manage Application Settings. |
| Students | |
| Edit Students | Ability to edit students (dependency: View Students). |
| Merge Students | Ability to merge duplicate student records (dependency: View Students or Edit Students). |
| View Students | Ability to view Students module and records. |
| Access Current Student Records | Ability to search, access, and edit students who currently attend the admin's assigned school, even if the student did not apply to or enroll at the assigned school (dependency: View Students or Edit Students). |
| Users | |
| View Administrators | Ability to view existing admin users. |
| Edit Administrators | Ability to create and edit admin users. |
| View Guardians | Ability to view existing guardian users. |
| Edit Guardians | Ability to edit existing guardian users. |
| Edit Groups | Ability to create and edit user groups. |
| Login as Guardians | Ability to log in as a guardian, including any student program choices that an admin may not have access to. All usage and edits when logged in as guardian are tracked as the admin user (dependency: View Guardians). |
| Login as Administrators | Ability to log in as another admin user, including all access assigned to that admin. All usage and edits when logged in as admin are tracked as the original admin user. |
| Send Bulk Emails | No tooltip |
| Workflows | |
| View Workflows | Ability to view workflow notifications. |
| Edit Workflows | Ability to edit workflow notifications. |
| Delete Workflows | Ability to delete workflow notifications. |
| Recruitment (add-on module) | |
| Access Recruitment Dashboard | Ability to view the Recruitment dashboard. |
| Manage Recruitment Settings | Ability to manage the settings on the Recruitment settings page. |
| Edit Leads | Ability to manage/edit leads, including the lead stage/status, updating contact information or linked guardians, etc. (dependency: Access Recruitment Dashboard). |
| Add Leads | Ability to create new leads in the Recruitment dashboard (dependency: Access Recruitment Dashboard). |
| Delete Leads | Ability to remove leads from the Recruitment dashboard (dependency: Access Recruitment Dashboard). |
| Log Lead Activities | Ability to manually add an activity to a lead (dependency: Access Recruitment Dashboard). |
| Message Leads | Ability to send email/text messages to leads (dependency: Access Recruitment Dashboard). |
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