User Group Permissions

What's included in this article?

• Accessing User Group Permissions
• Available User Permissions

Accessing User Group Permissions

There are a variety of user group permissions available in the Manage Users area of the SchoolMint Enroll settings. These permissions can be granted to user groups when adding new users and user groups to the system. You can find these settings by going to Settings > Manage Users > User Groups & Permissions. Here you can choose to add a new user group by selecting the Add New User Group button at the top right or edit an existing user group by selecting the Edit button, or pencil icon, next to each User Group.

In each User Group, you will see every user permission available. Hovering over the information icon will bring up an information bubble that will tell you what that user permission does, as well as providing you with more details about potential limitations of the setting, dependencies (for example, if another setting must be enabled for the selected setting to work as intended), where to find the area in the system the setting pertains to, etc.

Available User Permissions

Applications
View Applications	Ability to view Applications module and records.
Edit Applications	Ability to edit applications (dependency: View Applications).
Delete Applications	Ability to delete applications (dependency: View Applications).
Withdraw Applications	Ability to withdraw applications (dependency: View Applications).
Update Eligibility Status	Ability to change application eligibility status (dependency: Edit Applications).
View Only Ranking	Restricts ability to edit choice rank for applications (dependency: Edit Applications).
Boundaries
Manage Boundaries	Ability to import, delete, search, and view boundary associations (dependency: Settings: Boundaries).
View Boundaries	Ability to view and search boundaries (dependency: Settings: Boundaries).
Bulk Permissions
Send Bulk Emails	Ability to send email to a group of students from the Students, Applications, and Registrations modules (dependency: view access to the related module).
Bulk Set Eligibility	Ability to change application and registration eligibility status (dependency: Edit Applications or Edit Registrations).
Documents
Print Forms	Ability to dismiss flags on application and registration records (dependency: View or Edit Applications, View or Edit Registrations).
Download Attachments	Ability to download documents that were uploaded to forms (dependency: view access to the related module).
Dynamic Views
Share Globally	Ability to share dynamic views with all admins.
Edit/Delete Views Created by Others	Ability to edit/delete views created by others.
Events
View Events	Ability to view Events page.
Modify Events	Ability to create, edit, and delete Events.
View RSVPs	Ability to view RSVPs (dependency: View Events or Modify Events).
Edit RSVPs	Ability to edit/reschedule RSVPs (dependency: View Events or Modify Events).
Delete RSVPs	Ability to delete RSVPs (dependency: View Events or Modify Events).
Flags
Dismiss Flags	Ability to dismiss flags on application and registration records (dependency: View or Edit Applications, View or Edit Registrations).
Lottery
Run Lotteries	Ability to run lotteries (dependency: View or Manage Lottery Dashboard).
Manage Cutoff Numbers	Ability to add/edit cutoff numbers based on program access (dependencies: Run Lottery, Settings: Lottery).
View Lottery Dashboard	Ability to view lottery lists based on program/grade access, including ability to view the lottery section within an individual application.
Delete Lotteries	Ability to delete lotteries based on program access (dependency: View or Manage Lottery Dashboard).
View Cutoff Numbers	Ability to view cutoff numbers based on program access.
Move Individual Placements	Ability to move one student at a time on the lottery list (dependency: Manage Lottery Dashboard).
Manage Priorities	Ability to add, edit, delete, and configure lottery priorities (dependency: Settings: Lottery).
Manage Lottery Dashboard	Ability to view lottery lists, adjust placements, make offers, update placement status, and publish results (based on program/grade access), including actions within an individual application.
Notes
View Notes	Ability to view notes on a student, application, or registration record (dependency: view access for the related module).
Create Guardian Notes	Ability to create guardian and internal notes (dependency: View Notes).
Delete Notes	Ability to delete a note on a student, application, or registration record.
Registrations
View Registrations	Ability to view Registrations module and records.
Edit Registrations	Ability to edit registrations, including status and syncing (dependency: View Registrations).
Withdraw Registrations	Ability to withdraw registrations (dependency: View Registrations).
Delete Registrations	Ability to delete registrations (dependency: View Registrations).
Change Registration School	Ability to change the registration school for an existing registration (dependency: View Registrations and Edit Registrations).
Reports
View Reports	Ability to view reports.
Create Custom Reports	Ability to create reports (dependency: View Students or View Applications).
Manage Reports	Ability to edit/delete reports (dependency: View Reports or Create Reports).
Add Encrypted Fields	Ability to add encrypted fields to reports (dependency: Manage Reports or Create Reports).
SchoolFinder
Create/Edit Finder Forms	Ability to view and edit access to SchoolFinder forms and settings (dependencies: Settings: Forms, Schools/Programs).
Seat Tracker
View Seat Tracker	Ability to view seat tracker.
Manage Seat Tracker	Ability to edit capacity and returning student counts in seat tracker.
Settings
Schools / Programs	Ability to manage Schools/Programs based on assigned access.
Lottery	Ability to manage Lottery.
General	Ability to manage General Settings.
Manage Forms	Ability to manage Forms.
Content & Letters	Ability to manage Content & Letters.
Custom Data	Ability to manage Custom Data.
Roll Over	Ability to manage Roll Over.
Manage Theme	Ability to manage Guardian Theme.
Sync Service Full Access	Ability to manage full sync service import and export capabilities.
Sync Service Limited Access	Ability to import Schools/Programs, Students, Applications, and Cutoff numbers via sync service. Admins cannot access the "Enable Export" and "Enable Import" buttons on the connection cards.
Boundaries	Ability to manage Boundaries.
Date & Time	Ability to manage Date & Time.
Applications	Ability to manage Application Settings.
Students
Edit Students	Ability to edit students (dependency: View Students).
Merge Students	Ability to merge duplicate student records (dependency: View Students or Edit Students).
View Students	Ability to view Students module and records.
Access Current Student Records	Ability to search, access, and edit students who currently attend the admin's assigned school, even if the student did not apply to or enroll at the assigned school (dependency: View Students or Edit Students).
Users
View Administrators	Ability to view existing admin users.
Edit Administrators	Ability to create and edit admin users.
View Guardians	Ability to view existing guardian users.
Edit Guardians	Ability to edit existing guardian users.
Edit Groups	Ability to create and edit user groups.
Login as Guardians	Ability to log in as a guardian, including any student program choices that an admin may not have access to. All usage and edits when logged in as guardian are tracked as the admin user (dependency: View Guardians).
Login as Administrators	Ability to log in as another admin user, including all access assigned to that admin. All usage and edits when logged in as admin are tracked as the original admin user.
Send Bulk Emails	No tooltip
Workflows
View Workflows	Ability to view workflow notifications.
Edit Workflows	Ability to edit workflow notifications.
Delete Workflows	Ability to delete workflow notifications.
Recruitment (add-on module)
Access Recruitment Dashboard	Ability to view the Recruitment dashboard.
Manage Recruitment Settings	Ability to manage the settings on the Recruitment settings page.
Edit Leads	Ability to manage/edit leads, including the lead stage/status, updating contact information or linked guardians, etc. (dependency: Access Recruitment Dashboard).
Add Leads	Ability to create new leads in the Recruitment dashboard (dependency: Access Recruitment Dashboard).
Delete Leads	Ability to remove leads from the Recruitment dashboard (dependency: Access Recruitment Dashboard).
Log Lead Activities	Ability to manually add an activity to a lead (dependency: Access Recruitment Dashboard).
Message Leads	Ability to send email/text messages to leads (dependency: Access Recruitment Dashboard).