Limiting the Number of Program Choices Available in Applications

Learn how to set limits on the number of programs guardians can select in an application.

What's included in this article?

• Permissions Needed to Set Program Choice Limits
• Setting Program Choice Limits For a Program Category
• Setting Program Choice Limits For a Form Process
• Admin Override for Program Choice Limits

For organizations that offer multiple program choices for families to apply to, you have the ability to set a limit on how many programs families may choose during the application process.

Admin Permissions 

Located under Settings > Manage Users > User Groups & Permissions, admin users will need the following permissions to set limits on program choices, depending on where in the system you are setting the limit.

• Settings: Manage Forms

  

 

Setting Program Choice Limits For a Program Category

Located under Settings > Schools/Programs > Manage Program Categories > Edit

• Maximum Program Choices per Category: sets a limit on the number of programs a student can apply to within a particular category
  • Example: if set to 2, a student can only apply to two programs within a category
• Maximum Program Choices per Category per School: sets the maximum number of programs a student can apply to within a category at a particular school
  • Example: If set to 2, a student can apply to two programs in a category at school A, but can also apply to two programs in the same category at school B

Note: For organizations that only have (1) one program available to families to apply to, use the system default of "Unlimited".

Setting Program Choice Limits For a Form Process

Located under Settings > Forms > pencil icon for a Form Process

• Maximum Program Choices: sets a limit (no more than) on the number of programs a student can apply to when using this form process
• Minimum Program Choices: sets a required number of programs a student must select (at least) when applying using this form process
• Maximum Program Choices per School: sets a limit (no more than) on the number of programs a student can apply to at each school when using this form process

Note: For organizations that only have (1) one program available for families to apply to, use the system default of "Unlimited".

Admin Override for Program Choice Limits

For admins with permissions to submit applications on behalf of a family, the system will allow the admin to over-select / override the program choice limits that are set for Program Categories and Form Processes.

Admins will see a "Choice Limit Reached" alert and will need to confirm that they want to exceed the limits set in the system.