What's in this article?

• What is "rollover"?
• What should I keep in mind throughout the rollover process?
• What data rolls over?
• What data does not roll over?

What is "rollover"?

Rollover is the process that is utilized to create a new school year in the Enroll platform. During this process, all of the year-specific information from the current year is copied to the next year. This includes all setups (like schools, programs, and forms), students, and more!

Most of the data tables utilized within Enroll are year-specific, meaning that student data can be captured on an annual basis. This helps with ensuring that historical data is stored. For example, a student's address may change from one year to the next. With year-specific data, we are able to store their original address in one school year, and then when the new school year is created with the rollover, new address data can be captured! Admins can flip between those school years in order to see old and new data at any time.

What should I keep in mind throughout the rollover process?

• The rollover is a one-time process per year and should occur when it is time to begin making changes to open up the new school year to parents.

• The rollover will copy all of the data listed below from the current year into the next year.

• No data entered in the previous year will copy over to the next year after the rollover process is complete. Data only copies from one school year to the next when it is already part of the school year BEFORE the rollover process begins.

What data rolls over?

• Students (grades incremented by 1)
• Custom Fields
• Events (not sessions)
• Sibling designations/associations (sibling grade incremented by 1)
• Form processes (including translations)
• Annual program settings
• Form process associations
• Date settings (incremented by a year)
• Annual school settings
• Registration dates (incremented by a year)
• Lottery setup
• Waitlisted students (when enabled)

What data does not roll over?

• Registration Records
  • Note: The current school for a student is updated based on approved registrations, meaning that if a student has an APPROVED registration form, the school that registration is for will be set as their current school (school_previous_id) in the new year. The student's type (student.type) will also update to "returning". 
• Event sessions.
• Any form fields set to clear on rollover.
• All signature fields.

Note: Registration settings in the school area are also copied over.

Next Step: Prep for Roll Over