Learn what a cutoff number is and how it is used in Enroll
What's included in this article?
- What are cutoff numbers?
- Permissions needed to set cutoff numbers
- How to set cutoff numbers
- How is a zero "0" cutoff number handled?
What are cutoff numbers?
A cutoff number is the amount of seats available in the lottery to place students on the offered list. The cutoff number represents the number of students you will allow into a program grade after you subtract how many students are returning from the prior year (and other potential factors).
Cutoff numbers determine the number of seats where the lottery list should "cut off" offers and then begin placing students on the waitlist. Admins will enter the number of seats that are available for each grade, at each program before the lottery is run.
Example:
If you have 100 total seats in a 6th-grade program and 85 students are returning to that program, you might set your cutoff number at 15 because you have 15 available seats to fill. During the lottery, the offered list for that program grade would be filled with up to 15 students, and the other students from that lottery would go on the waitlist.
Permissions needed to set cutoff numbers
Two permissions are required to make updates to lottery cutoff numbers:
- Manage Cutoff Numbers
- Run Lotteries
Setting Cutoff Numbers
Cutoff numbers may be set manually in the platform by going to Settings > Manage Lotteries > Lottery Cutoff Numbers.
- Step 1: Filter for the Program/School Level/Program Category
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Step 2: Enter the number of seats available per grade, per program. The Current and Available counts will be automatically updated based on the actions taken by Guardians to accept/decline offered seats.
- Note: If custom lottery groups are created, the ability to enter a number per lottery group, per grade, per program will be available.
- Step 3: Save. The cutoff numbers will then be used in the lottery and when managing the waitlist.
How is a zero "0" cutoff number handled in Enroll?
Grades with zero "0" set as the cutoff number will generate a waiting list as a result of the lottery. No students will be placed on the offered list for grades with "0" as the cutoff number.
A zero cutoff number is most often used when 1) the grade is full and only a waiting list should generated, or 2) admins want the ability to manually move students to the offered list without automatically/immediately offering them a seat at the time of the lottery.
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