Siblings Applying

Learn how Siblings Applying are handled in Enroll. 

What's included in this article?

• Building your Siblings Applying Flag and/or Priority
• Siblings Who are Multiples

In Enroll, if two students are included in the same guardian account and have submitted applications, the system will consider them as Siblings Applying. You can create your own conditions and rules to better define Siblings Applying when using the rules engine. 

To review information about another type of sibling, Sibling Attending, please refer to this help article.

Building your Siblings Applying Flag and/or Priority 

If your organization would like to identify Siblings Applying with a flag or lottery priority, one or both may be built using system-provided Sibling Applying logic in the rules engine.

• Flags are built under Settings > Custom Data > Flag Types
• Priorities are built under Settings > Manage Lotteries > Lottery Priorities

When building Siblings Applying logic using the rules engine, you have a variety of choices to indicate how your organization defines Siblings Applying.

First, select the Add Condition option: Sibling

Next, define the status/stage when you want the system to assign the lottery priority or flag to the Sibling Applying application.

The student Sibling is: (choose the status when you want the priority or flag to trigger)

• Applying To
• Applying To and Offered At
• Applying To and Offer Accepted At
• Applying To and Offer Accepted At and Registration Submitted At

and finally, you will select one of the Sibling School options to complete the logic.

For example, the Student Sibling is Applying To:

• Same School as the Program's School
• Any School in the Same Group as the Application's School
• Any School in the Organization
• The Following Schools

 

Siblings Who are Multiples

In the event that Siblings Applying are also Multiples (twins, triplets, quads, etc.), you should consider how you want those Multiples to be defined and treated in the lottery.

On the Settings > Manage Lotteries > Lottery Settings page, in the bottom right corner the Place Multiples Together option is available. This setting is used to ensure that siblings who are Multiples (as defined by one of the selections seen below) are placed sequentially on the lottery list.

• Note: if there is only one seat remaining on the offered list, the system will place Multiple 1 on the offered list and Multiple 2 first on the waiting list.

The "Place Multiples Together" functionality will occur when the following conditions are met:

1. Multiples are in the same Guardian account, and
2. Applying to the same Grade, and
3. Applying to the same Program, and
4. Both/All have "Submitted" applications
   • If one multiple has a "Not Submitted" application, it will exclude the other multiple's "Submitted" application from the lottery.
5. Additional conditions of "Same Address" or "Twin Setting" may also be selected to further define a Multiple

Best Practice: 

• Before running your lottery, confirm that Student Duplicates are not being tagged as Multiples, and possibly falling into the scenario where one version of the student has a "Not Submitted" application, but the other version of the student has a "Submitted" application (#4 above).

Reporting on Siblings Applying

To more easily identify sibling movements on your lottery lists, a report that identifies linked siblings is a useful tool. Click here to learn how to build a report for Siblings Applying and Attending.