Placement of Post-lottery Applications on the Waiting List

Learn why a post-lottery application that is added to the waiting list may be placed above a lotteried application on the waiting list.

What's included in this article?

• Options to move post-lottery applications to the lottery list
• When would a post-lottery application be placed in a sub-lottery above existing applications that were processed in the lottery?

Options to move post-lottery applications to the lottery list

In Enroll, offers can only be made to students by placing them on a lottery list. There are two options for moving post-lottery applications to the lottery list:

This Help Article reviews the details of each option for your consideration:

1. Run a subsequent lottery pool to move eligible post-lottery applications to the lottery list
   • The merge option determines if post-lottery applications are added into your existing list based on sub-lottery (priority) order, or not
2. Use the auto-add setting + mark applications as eligible in the order you want them added to the lottery list
   • The internal lottery setting: "Always keep lottery lists grouped by lottery design" determines if post-lottery applications are added into your existing list based on priority, or not

When would a post-lottery application be placed in a sub-lottery above existing applications that were processed in the lottery?

With both options 1 and 2 above, when post-lottery applications are inserted into the waiting list based on the sub-lottery (priority) group, the applications will be placed behind existing applications in the sub-lottery that were processed through the initial lottery.

EXCEPTIONS:

1. Date Submitted Lottery: For a lottery run that used a “Date Submitted” sorting method, when a post-lottery application is added/merged into to a sub-lottery, the submission date will determine its ordering relative to other applications in that sub-lottery. 

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2. Manual Movement of Application on Waiting List: If an application is moved up the waiting list via a manual movement, and then a post-lottery application is added/merged to that sub-lottery based on its priority, the post-lottery application will be placed behind the manually moved application, and then in priority order.

Example:

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  • Jeremiah East (originally assigned to sub-lottery 4) was manually moved up the waiting list to position #2, behind Paul Barton in position #1
  • Walt Riche was auto-added to sub-lottery 1 based on his highest priority
  • Walt Riche did not get placed immediately behind Paul Barton because of the existence of a manually placed application that the system will hold in place
  • The system will honor a manually-placed waiting list position over the priorities on the auto-added application, thereby keeping Jeremiah East before Walt Riche

3. Applications Withdrawn from Waiting List: If a waitlisted application is withdrawn, an added/merged application could be placed before existing applications processed in the initial lottery. This scenario is due to the system assignment of a rank_original value to drive ordering of the waiting list when withdrawals have occurred.

• When an application on the lottery list is withdrawn, the rank_original value is removed from the withdrawn application and from the lottery list altogether.
• The system does not update or adjust the rank_original values on the applications remaining on the lottery list.
  • Example: 2 applications are withdrawn from the waiting list below, leaving 3 applications in total now on the lottery list (1 on offered list, 2 on waiting list)

    

• When a post-lottery application is added/merged into the lottery list at this time, it will be assigned a rank_original value based on the system logic of counting the total number of applications on the lottery list (offered and waiting) and then adding 1 to get the next rank_original to be assigned.
• Since the total lottery list count was reduced to a total of 3 (due to withdrawals), the next rank_original value to be assigned will be 4. In the example below, this value is lower than the rank_original value assigned to another application with the same sub-lottery on the lottery list.
  • Example: Jeremiah East's post-lottery application is added/merged into the waiting list after the 2 withdrawals took place. The system assigns a rank_original value of 4 that drives the placement of Jeremiah's post-lottery application above Fancy Nancy's existing application with rank_original of 5.

    

• Subsequent added/merged applications will be placed on the waiting list based on sub-lottery and rank_original order until the number of applications on the entire lottery list matches the original count of total applications before the withdrawals occurred.