Downloading Application Forms and Attachments

Learn how to use the Bulk Action to Download Forms and Attachments for Applications

1. From the Applications module, select all applications you would like to download.
   • If using the Select All checkbox, organizations that have thousands of applications to be downloaded across several Form Processes, the Select All action does not require you to scroll to the bottom of the screen in order to include all applications.
2. Using the “Bulk Actions” menu above the list of applications, select the "Download Forms/Attachments" option

3. A modal will appear for you to select the items to be downloaded. 

• Note: All Form Processes that correspond to the applications included for this Bulk Action will appear in the list for selecting. 

4. You have the option "One Flat Directory" (list of files) or have files "Grouped by Student" each Student folder contains their files.

• The One Flat Directory option will generate a Zip file that contains a separate file for each student's application form and attachments
• For example: Fancy Nancy submitted one PreK Application and 2 attachments, each is a separate file

• The Group by Student option will place all files in a folder labeled with the Student's Name - Student ID

5. The bell icon will display a red dot when you have a Process Alert. The download request will display as "In Process" and then as "Completed" when forms are ready to download. Click the bell icon to be taken to the Process Alerts page where the Download link is available.

6. You will also receive an email notification with a download link.