Application and Registration Linking

Learn how to follow a student through your enrollment lifecycle of Application to Lottery to Registration

What's Included in this Article?

• Not Started Filter in Applications Module
• Flag in Registration Module: Associated Application Status Updated 
• Program Name on Registration Record
• Application and Registration Fields Available in Saved Views

For organizations that want to track a student through the enrollment lifecycle of Application > Lottery > Registration, the following tools are available in support of linking applications and registrations:

 

Filter in the Applications Module for Not Started Registrations

The Not Started filter will display applications with an Accepted lottery status that have not yet started the associated registration form.

 

Flag in the Registrations Module: Associated Application Status Updated

The Associated Application Status Updated flag will be assigned to a registration if its linked application has a status change.

• This flag is triggered when an application is linked to a registration and...
  • The application is withdrawn
  • The application is deleted
  • The application is declined on the lottery list
• The presence of this flag on a registration record allows you to take the appropriate next steps on the application per your enrollment process and policy

Program Name on a Registration

The program name where the student has accepted a seat will display within the individual registration.

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If the associated application is declined, a warning will display within the individual registration for you to take the appropriate next steps per your enrollment process and policy.

 

Registration and Application Fields Available in Saved Views

Registration fields are available to be added to a Saved View in the Applications module.

• Example: add fields for the associated registration school, registration status, and registration timestamps for an at-a-glance tracker in your applications workspace

Application fields are available to be added to a Saved View in the registrations module.

• Example: add the fields below to a Saved View in the registrations module to surface data to uncover why the flag "Associated Application Status Updated" was displayed on a registration
  • lottery_ranking.accepted = declined or -1
  • applications.withdrawn = withdrawn or 1
  • deleted applications may only be confirmed/identified within the Change Log