Student Information Form Settings

Learn about all of the Student Information form type settings and how they function.

 

What's included in this article?

• Importance of the Student Information Form
• Form Process Settings
• Form Step Settings
• Form Field Settings

Importance of the Student Information Form

The purpose of the Student Information FORM is to create student records and collect information that determines what form processes a student is eligible to submit. This form process is used to prevent application and registration forms from being submitted for students who do not qualify for those schools and programs.

The Student Information Form includes much of the same information that Student Information Steps in other forms collect. Because of this, the form and the steps use all of the same fields. This means that the Student Information step will be auto-populated with the matching information from the Student Information form. 

Form Process Settings

Form Process level settings will affect the entire form. These settings apply to ONLY the form they are enabled on, not any other forms. 

Note: Only one Student Information form is allowed. You cannot create a second Student Information form. 

Enable Student Lookup - This gives guardians the ability to lookup their student and attach any existing student profiles to the form that is being completed. 

• Student Lookup Required - Only available if "Enable Student Lookup" is enabled. This requires the guardian to look up their student when starting a new form for this form process. 

Read this article to learn more about Student Lookup. 

Do not allow guardians to create duplicate students - When this setting is enabled, guardians will be prevented from creating a new student record if there is an existing student record that matches the entered first name, last name, date of birth, and grade applying/registering. 

Form Step Settings

Only one step is allowed in the Student Information form. Other steps cannot be added. This form does not have any unique settings outside of updating the name or adding description text and custom translations.

Form Field Settings

There are a variety of form field types available in the form builder. The Student Information form is much more limited than application or registration forms. 

Required for Guardian - Makes the field required for guardian users. If the field does not receive a response during the submission process, the guardian will receive an error and will be unable to save the step and continue to the next step.

Required for Admin - Makes the field required for admin users. If the field is empty when an admin tries to save an application form, the admin will receive an error and the application will not be saved.

These settings work independently of each other but can be used together. 

Disable for SIS Students - This setting will disable the field for any student who has been imported into the Enroll platform with an SIS ID. The field will be viewable but not editable, even if no data is available in that field.

Disable Always (Read Only Current Value) - This will disable the field entirely for all students. The field will be viewable but not editable and will contain any data that has been imported. If no data was imported, the field will remain disabled.

Disable After Value is Set - This will disable the field from being edited after a value is saved to the field. This means that the field will be disabled as soon as data is saved to it when the form step is saved during the submission process. 

Admin Only - The field will be available ONLY to admins, even if the step is available to guardians.