Registration Form Settings

Learn about all of the Registration form type settings and how they function.

What's included in this article?

• Form Process Settings
• Form Step Settings
• Form Field Settings

The type of form will dictate what settings are available at the form process, form step, and form field levels. The Registration form type has many settings at each of these levels to create a custom and flexible registration flow that meets your needs.

Form Process Settings

Enable Student Lookup - This gives guardians the ability to lookup their student and attach any existing student profiles to the form that is being completed. 

• Student Lookup Required - Only available if "Enable Student Lookup" is enabled. This requires the guardian to look up their student when starting a new form for this form process. 

  Read this article to learn more about Student Lookup. 

Enable Neighborhood School Banner - This shows the registrant's Neighborhood School in the program choice selection step. The Neighborhood School is determined based on the student's grade and address entered in Student Information. 

Read this article to learn how to display zone/neighborhood schools to guardians.

Form Step Settings

Allow Changes After Submission - When selected, guardians can update fields within this step after the form is submitted. When not selected, guardians will not be able to access the step at all after submission. 

Admin Only - When selected, the step will ONLY show to admin users, and guardians will never see the step. 

Allow Changes When Window Closed - When not selected, guardians can update fields within the step ONLY when the registration/re-registration window is open. When selected, guardians are able to update the fields even after the window is closed. This setting applies to registrations that have been submitted as well as ones that are incomplete. In other words, if this setting is disabled, registrations that have not been submitted before the window is closed will be unable to finish and submit the form. 

User Group Restrictions

• Hide this step from user group(s) - This will completely hide the step from admin users who are a part of any selected user groups. 
• Give view-only access to user group(s) - This will prevent any admin users part of selected user groups from making changes to fields in this step.

Show for New Registrations - Selecting this setting will only show the step to students who are NEW students, meaning their 'student.type' is set to "new" (this is found on the student profile). 

Show for Re-Registrations - Selecting this setting will only show the step to student who are RETURNING students, meaning their 'student.type' is set to "returning" (this is found on the student profile). 

Read this article to learn how to hide/show form steps on your Application or Registration form.

 

Form Field Settings

There are a variety of form field types available in the form builder. These form field types will be different based on the type of form they are located in. The settings available for each field type will also vary based on the type of form, but a handful of standard settings are on all fields in the registration form.

Required for Guardian - Makes the field required for guardian users. If the field does not receive a response during the submission process, the guardian will receive an error and will be unable to save the step and continue to the next step.

Required for Admin - Makes the field required for admin users. If the field is empty when an admin tries to save a registration form, the admin will receive an error and the registration will not be saved. 

These settings work independently of each other but can be used together. 

These advanced options are not required, but they give you more control over who sees what questions and what fields can be updated by the guardian. These settings are especially useful if you have a student data import and export process. 

Disable After Submit - The guardian will be able to enter information into the field when filling out the registration form, but upon submission of the form, the field will no longer be editable. This is true even if the step is set to be editable after submission.

Disable for SIS Students - This setting will disable the field for any student who has been imported into the Enroll platform with an SIS ID. The field will be viewable but not editable, even if no data is available in that field.

Disable Always (Read Only Current Value) - This will disable the field entirely for all students. The field will be viewable but not editable and will contain any data that has been imported. If no data was imported, the field will remain disabled.

Disable After Value is Set - This will disable the field from being edited after a value is saved to the field. This means that the field will be disabled as soon as data is saved to it when the form step is saved during the submission process. 

Admin Only - The field will be available ONLY to admins, even if the step is available to guardians. 

Hide for SIS Students - This will hide the field for any students who have an SIS ID set in the Enroll platform. The field will still display for any students who do not have an SIS ID (typically, this means "new" students).

Hide for New Students - This will hide the field for any students who do NOT have an SIS ID set. This field will display for any students who do have an SIS ID. 

Restrict to Selected Grades - When this setting is selected, all grades in Enroll will display. Any students applying to the grades selected will be able to see this field, and it will be hidden from students applying to grades not selected in the field settings.

Clear on Roll Over - When enabled, all data saved to this field will be cleared out for the future school year during the rollover process. This does not clear out the data in the year the setting is enabled, it just tells the rollover process that data saved in Year X should not carry over to Year Y.