Grades

Learn how Grades are created and managed in Enroll.

What's included in this article?

• Manage Grades
• Add or Edit a Grade
• Disable or Re-enable a Grade

Manage Grades

Located under Settings > Schools/Programs > Manage Grades, the Manage Grades page lists the following information for all enabled grades:

• Numeric Value
• Grade Name
• Birthdate Range 
• Ignore Age Range
• Flag Year Older
• Flag Year Younger
• Edit to Modify Existing Grade
• Disable an Existing Grade

Add or Edit a Grade

Click the "Add New Grade" button at the top right of the page to configure the settings for a new grade, or use the pencil icon to edit the settings for an existing grade.

Grade Information

• Numeric: the number value for the grade (e.g., 5 for fifth grade, 0 for Kindergarten, -1 for PreK). Use the numeric value assigned in your SIS for each grade
• Name: the grade name displayed to families (used by custom data sources for forms) and displayed to admins (settings, filters, views, etc.)

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• Enforce Age Grade Cutoff: allows you to assign birthdate ranges for age restrictions. When enabled, the system will prevent families from applying to this grade when the student's DOB is outside the parameters set in the fields below:
  • Restrict for Students Born Before
  • Restrict for Students Born After
  • Allow Year Buffer Before: allows parents to continue if the student's birthdate is up to a year before the valid range above. It triggers an "Age Verification" flag for admin review.
  • Allow Year Buffer After: allows parents to continue if the student's birthdate is up to a year after the valid range above and triggers an "Age Verification" flag for admin review.

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  • If the "Enforce Age Grade Cutoff" setting is de-selected on the edit screen, all of the related sub-fields on this page are hidden and the Manage Grades table is populated with values (N/A, etc.) to indicate that Age Grade Cutoffs are not enforced for this grade

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Disable or Re-enable a Grade

Use the Disable button on the Manage Grades screen to remove a grade as an option across your site.

• By default, the "Hide Disabled Grades" box is checked.

If you attempt to disable a grade that is in use for a program/school setting, a pop-up alert will appear directing you to remove the grade from the setting before disabling it.

To add a disabled grade back to the Manage Grades list

1. Uncheck the "Hide Disabled Grades" box, and

2. Click the Action button: "Enable" to make the disabled grade active again in your site.