Schools

Learn how to create and manage Schools.

What's included in this article?

• How is a School used in Enroll?
• Managing Schools

How is a School used in Enroll?

In Enroll, a school refers to the physical location where students attend. The school is where students will register and re-register. Registration forms are attached to the school. 

• Applications, on the other hand, are attached to the program. A student may apply to several programs at a school, but only register at one school.

Managing Schools

Located under Settings > Schools/Programs > Manage Schools, you can add a new school or edit information for an existing school.

Information for a school is organized across multiple tabs:

• Primary
• School Eligibility
• Registration Settings
• Feeder Schools

Primary tab: The school will be listed as part of the school level and school group once all required fields are saved on the primary tab.

• School Name
• School Group
• School Code
• School Level
• Address

Optional fields:

• Abbreviation
• Sync Connection to import/export data
• Content snippet field: allows you to create a school description (up to 400 characters) to be displayed to guardians during the application and registration processes

School Eligibility tab: Eligibility and boundary information for the school are located on this tab. Eligibility refers to the criteria that a student must meet to be permitted to register at the school.

• Select the eligibility rule/restriction to be attached to this school. 
  • Eligibility rules/restrictions are set up in Settings > Custom Data > Eligibility Rules/Restrictions. Learn how to configure a registration or re-registration eligibility rule in this help article.
• Select the shape file to be used the boundary specific to the school (if needed).
  •  Learn how to import a boundary file in this help article.

Registration Settings tab: 

• Registration Grades: displays all Grades that are enabled in your site. The grades selected will be available to families for registration or re-registration. 
• Registration Dates: Each school can use the System Default dates or input School Specific dates to manage a school on a separate timeline.
  • System Default Registration and Re-registration Dates are set at the School Level (Settings > Schools/Programs > School Levels).

  • 

• Registration Form: the form that students must submit to register or re-register at the school. Registration/Re-registration forms are configured in Settings > Forms > Registration & Re-registration.
• Eligibility Status: if enabled, the Guardian Dashboard will display the Registration eligibility status to families (Approved, Denied, In Processing)

• 

• Notifications Sent to Guardians: select the system-default template (or create your own) that you would like the system to send to families upon submitting the Registration and Re-registration form.
  • Content for email/text templates are customized under Settings > Content/Letters > Email/Text Templates > filter by type: Registration/Re-registration

Feeder Schools tab:

If desired, a feeder school(s) can be selected on this tab to identify which school(s) will feed re-registering students into the school you are editing. 

A feeder path condition is available in the rule engine when creating an eligibility rule for re-registration.